Merrimack School District
Planning & Building Committee
Minutes
August 13, 1996
Present: T. Koenig, D. Miller, S. Heinrich, J. Flis, W. Morrison
Excused: W. Oosterman
The meeting was called to order at 7:30 P.M. by S. Heinrich. New members,
T. Koenig and W. Morrison, were introduced and welcomed.
Approval of Minutes
On a motion from J. Flis, seconded by D. Miller, the minutes of April 4, 1996
were approved three in favor with two abstentions.
Election of Officers
D. Miller nominated J. Flis for position of Secretary. The vote was unanimous.
S. Heinrich nominated D. Miller for the position of Vice Chair. The vote was
unanimous. D. Miller nominated S. Heinrich for the position of Chair. The
vote was four in favor with one abstention.
Updates as Needed
- Athletic Fields - S. Heinrich reported that work in this area is currently
on hold due to construction of additions at all the schools. He noted that
temporary dugouts, donated by Friends of Baseball, had been placed on the
baseball field behind the high school but there were questions about whether
approval was received prior to their installation. D. Miller requested that
a future meeting be held to which members of the administration, athletic
departments, PTO's and other groups such as the Track/Fields Task Force,
Friends of Baseball, etc. are invited to discuss the future plans and
concerns for the high school athletic complex.
- Construction Company Selection - D. Miller and S. Heinrich attended a
meeting to recommend a company to build the school additions. The company
recommended, Bonnet, Page and Stone, was selected by the School Board to
build the additions. S. Heinrich noted that work is underway at all schools
except Mastricola Elementary and that the sewer/septic issue is still
unresolved at Thorntons Ferry.
- The Annual School District Meeting will be held during the week of March
11-15, 1996 with elections and ballot voting on all warrant articles to be
held in April.
- Technology - J. Flis reported that the money appropriated in the his
special warrant article for technology has been spent, mostly on hardware.
He also noted that the Technology Committee would like to keep working with
the PBC.
Proposed C.I.P.
The committee reviewed the proposed C.I.P. with the following comments and
suggestions:
- DW - Space Needs and Roofing...MES - 10,800 Sq. Ft. have no monies listed.
Should these categories be deleted or should money be added?
- Maintenance Shop: Members of this committee questioned what exactly the
maintenance department has requested. Some members felt the figure of
$252,000 may be high. D. Miller suggested that the PBC could look into
options such as construction by a vocational education class as well as
working with the maintenance director to develop a cost efficient plan to
meet the maintenance department needs for additional appropriate space as one
of its goals for the year.
- Paving...MHS - Parking Area: This committee felt the amount to be
included in the C.I.P. for this area should be $200,000 and the plan used
should be the one suggested in the Master Plan the committee prepared.
- Paving...MES - Parking Area: The committee wanted to know which parking
area this referenced...the lot behind MES or the front lot shared with MMS.
In either case, the committee wondered why it was felt that this lot was
going to need to be replaced in three years. Is this really a needed
project?
- Technology - The committee noticed that the entire section for Equipment
which contained DW - Technology Education was eliminated. This section
originally contained $200,000 per year including 1997-98. This committee
wondered why the section was eliminated. It was suggested that this item
might not meet the definition of items to be included in the C.I.P.; however,
if it did, the committee felt technology should be included at $200,000.
On a motion from J. Flis, seconded by D. Miller the committee unanimously
voted to recommend the changes discussed to the School Board and request to
be part of the School Board discussion on the C.I.P. to explain the PBC
recommendations. It was noted that the presentation on the high school
paving should include copies of the Master Plan and maps as well as emphasize
the additional parking spaces and the improved traffic flow and ease of
maintenance.
Workshop on Goals and Objectives
On a motion from J. Flis this item was tabled to become the first item on the
agenda of the September meeting. Items to be considered for inclusion or
continuation in the committee plan of work for 1996-96 were high school
parking, athletic field expansion, and maintenance shed options.
Next Meeting Dates
The committee set the second Tuesday of each month as their meeting date until
the next School District Meeting. The following dates were established:
- September 10
- October 8
- November 12
- December 10
- January 14
- February 11.
J. Flis requested that the committee come up with a specific plan of
alternates dates should meetings need to be cancelled for weather or lack of
a quorum. He also requested that the clerk notify the media of these dates.
Other
J. Flis requested that the committee consider putting agendas, approved
minutes, and other PBC items of interest on the town WEB page. W. Morrison
offered to set up the page. It was decided to discuss this at a future
meeting.
On a motion from J. Flis, seconded by D. Miller, the committee unanimously
voted to adjourn at 9:25 P.M.
Respectfully submitted,
Planning & Building Committee
Merrimack School District
Last Updated: February 2, 1998 by Wayne Morrison