Present: J. Flis, W. Morrison, D. Miller, T. Koenig, S. Heinrich
Excused: W. Oosterman

The meeting was called to order by S. Heinrich at 7:35 P.M. He announced that the meeting of January 28, 1997 had been canceled due to the cancellation of school that day.

Approval of Prior Minutes

Old Business

1. Parking Lot Reconstruction: There will not be an article on the warrant of the 1997 Annual Meeting to fund reconstruction of the high school parking lot. Members of the PBC expressed concern regarding potential hazards of combining the parking lot with the athletic complex. It was suggested that a public relations campaign be started to increase awareness of the problems with the current parking lot, with safety as a main focus.

2. Capital Reserve and Trust Funds: The School Board has placed four articles on the warrant for capital reserve or trust funds to be funded through surplus. They include roof reconstruction, pavement reconstruction, high school athletic fields and a new capital reserve fund for sewer at Thorntons Ferry School. Each is for fifty thousand dollars or twenty-five percent of the surplus whichever is less. S. Heinrich noted that the Budget Committee recommended all but the athletic field trust fund. J. Flis wanted members of the PBC to speak in favor of the articles. T. Koenig requested that the committee vote on which articles they supported. On a motion from J. Flis, seconded by D. Miller, the committee voted unanimously to support the roof reconstruction capital reserve surplus funding warrant article. On a motion from J. Flis, seconded by D. Miller, the committee voted unanimously to support the pavement reconstruction capital reserve surplus funding warrant article. On a motion from J. Flis, seconded by D. Miller, the committee voted four in favor, one opposed to supporting the athletic field capital trust surplus funding warrant article. T. Koenig noted he thought there should be more community fund raising for this effort. On a motion from T. Koenig, seconded by J. Flis, the committee voted unanimously to support the establishment and surplus funding of a sewer capital reserve fund. T. Koenig noted that this is good planning which will make the new additions more useful.

3. Space Utilization Inventory/Population Projections: This item was tabled until the new additions open. It was suggested that the committee plan to tour all schools in early fall (October?) to determine the impact the additions have had on school space needs.

At this point S. Heinrich left the meeting to attend a vote at the Budget Committee meeting which was going on simultaneously with the PBC meeting.

New Business

1. Annual Report: As a point of order, J. Flis noted that, though the annual report is prepared by the chair, it is titled "Report of the Planning and Building Committee". He requested that, in the future, the annual report should be presented to the committee ahead of time for input.

   S. Heinrich arrived back at the meeting at this time.

   On a motion from J. Flis, seconded by S. Heinrich, the March, 1997 Annual Report of the PBC was unanimously approved.

2. School Board Charge re: District Wide Traffic Flow Patterns: The committee had received copies of the School Board meeting minutes during which the school board request regarding traffic patterns was discussed. It was noted that in the past the committee has received written charges detailing the specifics of request. D. Miller requested a "blueprint" of the current parking/driving spaces at both Thorntons Ferry and Reeds Ferry Schools. J. Flis felt the committee should look at the school maps and decide what data it felt it should compile. He felt the committee should identify and address specific problems that the schools see and then identify and address specific solutions. T. Koenig felt that the committee should first determine what the problem is and then get input.

   S. Heinrich again left the meeting to attend a vote at the Budget Committee meeting.

   The committee decided that they would look at ALL traffic: bus and car to include parking, entry and exit at all five schools. They listed the following as possible contacts for start-up information: National School Bus representatives, Transportation Coordinator Dick Dumont, all principals, and school neighbors. On a motion from T. Koenig, seconded by J. Flis, the committee voted to send letters of invitation to all principals and the transportation coordinator to attend a PBC meeting on March 18 and give input on transportation problems.

3. Other: There was a discussion about how much of the 1996-1997 Goals and Objectives had been accomplished during the past year. It was suggested that Shirley Lemay be contacted for help and input on plans for a Maintenance building/shed/facility. It was noted that one of the first things to be done after elections is to look at past Goals and Objectives and plan for future ones.

   The committee decided to hold a meeting on March 18, 1997 to start work on the traffic pattern project and also to invite the presidents of the Mastricola Middle and Elementary Schools parent groups to open a dialogue about what playground plans they currently have, what they consider their future (three to five years) playground needs, and how the committee can help them meet their needs.

   S. Heinrich noted that the terms of W. Oosterman and D. Miller were due to expire. Filing period will be February 19-28, 1997. He thanked both men for their past service and hoped they would be of service in the future.

On a motion from J. Flis, seconded by T. Koenig, it was unanimously voted to adjourn at 9:20 P.M.

Last Updated: February 2, 1998 by Wayne Morrison