Merrimack School District
Planning & Building Committee
Minutes of the January 9, 1996 Meeting
Present: S. Heinrich, J. Flis, D. Miller, B. Hamm
Excused: M. Eberle
Absent: W. Oosterman
Chair Heinrich called the meeting to order at 7:31 PM.
Approval of Minutes
This item was tabled.
Meeting with Technology Committee
The Technology Committee was unable to attend and asked to be placed on the
February agenda.
Warrant Articles for CRFs and CTF
On a motion from B. Hamm, seconded by J. Flis it was unanimously voted to
sponsor warrant articles to fund the paving, construction and roofing capital
reserve funds and the athletic trust funds from any 1995-96 budgetary surplus
at last year's levels: pavement - $50,000, roof - $75,000, building -
$100,000 and athletic - $75,000. The petitions will be put on PBC logo and
mailed as soon as possible to committee members to gather the necessary
twenty-five signatures. The last day to submit petitioned warrant articles
is February 6, 1996. It was noted that last year all warrant articles were
fully funded. The current amounts in each account are as follows: pavement -
$112,000, roofing - $72,000, building - $100,000 and athletic - $80,369.
Athletic Field Update
Phil Jardullo was present to represent the Track and Fields Task Force. He
reported that the current timetable for the new fields is to start building
the new ball fields at MES right after school closes and seed it before
summer. This way by early fall the field would be available for use by
elementary students. However, the field would not be used for competition
until Fall, 1997. Step two is to work on relocating and expanding the field
at the middle school. The Track/Fields Task Force is getting estimates
through Scott Isabelle for fencing and irrigation. P. Jardullo indicated that
step three would be to complete the softball field on the new field behind
the high school. There were questions about irrigation, the culvert and
piping, and the need to cut into the slope.
A general committee discussion ensued regarding the best marketing tools and
methods. It was decided that D. Miller would do some "pretty pictures" and
J. Flis would make three dimensional models for display purposes. They will
try to have them ready for the March 9th School District Meeting. It was felt
that the best marketing technique involved having all phases of the proposed
field expansion with potential costs included. Phase 1 - the lower field.
Phase 2 - rebuild fields at MMS and O'Neil field. Phase 3 - an athletic
facility including a track behind the high school. It was noted that this is
an ongoing plan which will improve our fields and meet one of the concerns
addressed in MHS 1990 accreditation report. There were several corrections
made to the Keyes drawings that were presented. S. Isabelle will have the
corrections made in the drawings and make copies of the the revised plans
available to D. Miller and J. Flis so that they can prepare their displays.
The clerk will arrange for them to be reimbursed for their expenses. P.
Jardullo promised to continue to promote donations and volunteer efforts to
reduce the final cost of the total project to the district.
It was decided by consensus to hold a general workshop when we have cost
estimates, PENH approval, accurate drawings and the three dimensional model.
The committee will invite the PLO's, the administrators, the athletic
department from ME, MMS, and MHS and ask them to bring their questions and
concerns. It was felt that ME needs assurances that they will have 95% field
access and their picnic benches will not be disturbed. It was suggested that
meeting could be held in late February or early March. At that time, final
plans could be made.
Space Committee Report: Review & Update
As M. Eberle was not present to discuss this report, it was decided to wait
until the February meeting to hold this discussion.
Other
S. Heinrich will write the Annual Report and send to PBC members for input.
J. Flis requested that a committee discussion of the C.I.P. amount for
technology and how much is in the proposed 1996-97 budget be on the agenda at
the February meeting.
On a motion from J. Flis, seconded by B. Hamm, it was unanimously voted to
adjourn at 9:50 PM.
Respectfully submitted,
Planning & Building Committee
Merrimack School District
Last Updated: February 2, 1998 by Wayne Morrison