Present: S. Heinrich, J. Flis, W. Morrison, T. Koenig, D. Miller, M. Morrison
The meeting was called to order at 7:35 P.M. by S. Heinrich. He welcomed newly elected members Michael Morrison and Doug Miller to the committee.
On a motion from J. Flis, seconded by D. Miller, the minutes of February 11, 1997 were approved 5-0-1 with the following corrected section:
On a motion from J. Flis, seconded by W. Morrison, the minutes of December 10, 1996 were unanimously approved. S. Heinrich noted that the meetings of January 7, 1997 and January 14, 1997 were canceled for lack of a quorum. Additionally, J. Flis noted that there were two PBC letterheads currently being used. He prefers the one that was used on the December 10th minutes.
S. Heinrich nominated Wayne Morrison for the position of Secretary. There were no other nominations. The vote was 5-0-1. S. Heinrich nominated Doug Miller for the position of Vice Chair. There were no other nominations. The vote was 5-0-1. M. Morrison nominated Stan Heinrich for the position of Chair. There were no other nominations. The vote was 6-0.
1. Athletic Field Expansion - S. Heinrich and D. Miller both noted that neither had been informed of any meetings or progress on the renovation of O Neil field. Both want to know what the current status of the project is. D. Miller shared the bid list from the architects which offered quotes from thirteen thousand to eighty-one thousand dollars for the project which includes five tasks (see attached). D. Miller thought DiGeronimo had been awarded the bid. He also reported that Ken Coleman wanted to have the school traffic problem included with the project. It was decided by consensus to request from Scott Isabelle copies of the bid specs from DiGeronimo and a report of the current status and future timetable for the project. There was a question as to how long the bid was valid. D. Miller wants a member of the PBC to be at all meetings between the administration and the architect.
2. Parking/Traffic Study/Recreational Areas - It was decided by consensus to invite the principals, transportation coordinator and representatives from the bus company to attend the June meeting to discuss the traffic situation. The clerk was asked to write letters of invitation and to ensure that large maps of the schools were available to facilitate the discussion. All letters to principals and Dick Dumont will be copied to Superintendent O Neil. It was suggested that the presence of a member of the Senior Administrative team at the June meeting would be nice.
3. Space Utilization Inventory - W. Morrison would like to have this document updated and available early in the fall (October?). He reminded the committee that new up-dated maps will be needed at all schools. He also wanted to know when the additions would be open.
4. Capital Reserve/Trust Funds - S. Heinrich reported for the record that all the warrant articles for funding the capital reserve or trust funds out of surplus funds passed. He will report how much each fund actually receives after the fiscal year closes.
5. WEB page - J. Flis requested that order of minutes listed on the PBC Web page should be changed so that the most current is placed first. He also suggested that there be a direct link to the Pagemaster, W. Morrison.
W. Morrison asked to have a comparison of all schools pre- and post- additions added to the listing of goals and objectives. J. Flis wanted to be sure that the committee continued to pursue public awareness and suggested that the PBC web address be included in the committee letterhead. He also suggested that the committee look into putting regular articles in the various school newsletters and/or school district Merrimack Matters . Further discussion on goals & objectives was tabled until July.
The committee set the second Tuesday of the month after the first Monday as it s regular meeting date. The regular November meeting date will not be Tuesday due to Veteran s Day. They decided to post the fourth Tuesday of the month as an alternate (as needed or cancellation) date as long as it did not conflict with school vacation dates. The schedule is as follows:
June 10, 1997
July 8, 1997*
August 12, 1997*
September 9, 1997................alternate: September 23, 1997
October 14, 1997..................alternate: October 28, 1997
November 10 or 12, 1997.....alternate: November 25, 1997
December 9, 1997
January 13, 1998...................alternate: January 27, 1998
February 10, 1998
March: To be determined
All meetings except those starred will be in Room E-112. S. Heinrich will look into alternate locations for the summer meetings.
J. Flis tendered a written resignation from the committee to be effective immediately. He noted that he would still be involved with the committee as the liaison from the School Board. During the discussion that followed, he withdrew his resignation to be re-considered at the June meeting.
There was no public participation.
On a motion from S. Heinrich, seconded by J. Flis, it was unanimously voted to adjourn at 8:53 P.M.
Respectfully submitted,
Last Updated: February 2, 1998 by Wayne Morrison