Merrimack School District
Planning & Building Committee
Minutes of the November 10, 1998 Meeting
Present: D. Miller, T.Koenig, M. Morrison, W.
Morrison, S.Heinrich
S. Heinrich called the meeting to order at 7:35 P.M.
Approval of Prior Minutes
On a motion from M. Morrison, seconded by D. Miller, the
minutes of September 22, 1998 were unanimously approved.
On a motion from T. Koenig, seconded by M. Morrison, the
minutes of October 6, 1998 were unanimously approved.
Non-Public Session
S. Heinrich made a motion, seconded by T. Koenig, to go into
non-public session under RSA 91:A, III - b to discuss a personnel
issue. Roll call vote:
S. Heinrich - Yes
T. Koenig - Yes
D. Miller - Yes
M. Morrison - Yes
W. Morrison - Yes.
The committee went into non-public session at 7:40 P.M.
The committee resumed public session at 8 P.M. and announced
that no motions had been made. On a motion from S. Heinrich,
seconded by M. Morrison, the committee voted unanimously to seal
the non-public minutes.
Committee Vacancy
S. Heinrich informed the committee that no letters of interest
had been received regarding the vacant committee seat. The seat
will be up for election for the remaining two years of the term.
It was decided by consensus to wait until the election rather
than appoint for the interim period. S. Heinrich noted that the
terms of W. Morrison and T. Koenig expire in March as well.
Update on Current Projects
- Paving - Members of the committee expressed
dissatisfaction with the placement of guard rails in the
new paved areas along O'Gara Drive and the many levels of
the main parking lot. S. Heinrich also told the committee
the Overtons of McElwain Street have complained to the
School Board about the trees removed to enlarge the main
parking lot. They claim their property has been
negatively impacted and have requested a stockade fence.
T. Koenig made a motion, seconded by S. Heinrich, to ask
the administration to look into putting a six foot
stockade fence with a guardrail on the district side
along the Overton property to alleviate the carbon
monoxide, erosion and trash concerns. It was suggested
that a letter be sent to the Overtons to find out if this
will be sufficient. The vote was unanimous.
- Fields - S. Heinrich reported that the infield of the
baseball field at Mastricola Middle School has been
worked on and that not a lot more work is planned until
spring.
- Merrimack High Space - T. Koenig and D. Miller reported
that the space needs committee is still meeting to
determine the final proposal. The space needs committee
has received input from all departments regarding their
specific recommendations, concerns and needs. They are
currently discussing a three story structure with a
basement plus a "bump out" along the gymnasium.
One of the current issues is how much interior work can
be done before the entire building will need to be
sprinkled. A sub-committee was formed to work with the
architect to find ways to implement most of the PBC
recommendations. T. Koenig and D. Miller are both part of
this sub-committee. The final report is expected by
November 30. PBC members reminded T. Koenig and D. Miller
not to forget including additional lockers.
Potential Warrant Articles
- Capital Reserve Funds - W. Morrison made a motion,
seconded by M. Morrison, to recommend to the School Board
that warrant articles to fund the roofing and paving
reconstruction funds up to $75,000 from FY 1998-99
surplus. The vote was unanimous. There was discussion
about adding to the capital reserve fund for building,
but no action was taken.
- Land Survey - W. Morrison made a motion, seconded by S.
Heinrich, to ask the School Baord to fund from surplus
complete surveys of Buker, Timmins and Thorntons Ferry
sites. The vote was unanimous. Discussion included
whether the money should be part of the operating budget,
a separate warrant article funded from surplus or a
special warrant article calling for an
appropriation.
- Parking - D. Miller would like the committee to go back
to the School Board and review and solidify the parking
plans. T. Koenig suggested waiting a year to see if other
issues/problems surface. By consensus, the committee took
no action on this item.
Next Meeting
The committee will meet with the Technology Committee and
members of Lucent Technology to review the Proposed Networking
Plan on November 19 at 8 P.M. This meeting needs to be posted.
The meeting posted for November 24 is cancelled. The committee
will hold a regular meeting on December 8, 1998.
On a motion from T. Koenig, seconded by D. Miller, the
committee voted unanimously to adjourn at 9:55 P.M.
Respectfully submitted,
Planning & Building Committee
Merrimack School District
Last Updated: June 23, 1999 by Wayne Morrison