Present: S. Heinrich, T. Koenig, D. Miller, W. Morrison
Excused: W. Oosterman
Absent: J. Flis

The meeting was called to order at 7:35 P.M. by S. Heinrich.

Approval of Minutes

On a motion from D. Miller, seconded by T. Koenig, the minutes of October 1996 were unanimously approved with the following changes: R. Rung was appointed "by the School Board" as a liaison, "R. Rung could" participate, "PBC" not BPC, and the spelling of consensus was corrected.

Old Business/Updates

1. Athletic Fields: The subcommittee appointed to select an engineering firm has met. Scott Isabelle is putting together a request for proposals from various firms and the sub-committee will meet to review the proposals submitted. There were questions about the location of the AutoCAD disks and survey of the Mastricola site. The survey should be updated to include the additions at Merrimack High and the Mastricola schools.
2. Home Page: The PBC home page is up and running. There are a few corrections which still need to be implemented. W. Morrison will input the approved October 1996 minutes.
3. Merrimack High Parking Lot: D. Miller met with Chip Chesley to discuss having the town Department of Public Works do some of the work for new parking lots at the high school. Examples of some of the grunt work the town could do: excavation, rip up and remove existing pavement, and clear trees. D. Miller noted that the PBC should map out a game plan which would include a time line for each phase or step. He also noted that this would need a formal agreement between the town and school district. He requested a copy of the current Capital Improvement Plan to see what year the district was planning to work on the parking lot at the high school.

Approval of 1996-1997 Goals & Objectives

T. Koenig had several questions about the draft goals and objectives that had been mailed to all members. He noted that some had been goals for a long time, some appear to have already been accomplished and some were outside the bounds of what he considered the charter of the committee. D. Miller answered that the PBC is a committee of people with ideas to help the district plan when and how to meet long range needs such as classroom space, technology, athletic fields, whatever.

On a motion from W. Morrison, seconded by D. Miller, the draft of the 1996-97 goals and objectives was unanimously approved as presented.

There was discussion regarding whether to prioritize the goals or make an action plan to accomplish them. The consensus was to develop an action plan:

1. Immediate placement on a school board meeting agenda to present the PBC goals and objectives and to discuss the need for surveys of school district land and whether the school board will be sponsoring warrant articles to fund the capital reserve and capital trust funds from surplus.
2. December: Review space utilization inventory and enrollment projections. Invite the Technology committee for update on technology plan.
3. January: Discuss annual report, capital reserve/trust funds, land surveys. Invite the Mastricola complex Parent Teacher Organizations (PTOs) to discuss their needs and plans for their recreational areas for the next three to five years.
4. February: Prepare for March School District meeting as needed. Invite Reeds and Thorntons Ferry PTOs to discuss their recreational areas.
5. March: Start work on Maintenance Building.

It was decided that athletic fields and parking lots would be ongoing concerns discussed each month as needed. It was agreed that, in order to update the Master Plan, the committee needs to review the entire document and break it up into sections, one of which would be reviewed monthly.

New Business

No new business was presented.

Public Participation

During the discussion on Goals and Objectives, Bernie and Kathy Baronas of Surrey Lane asked to discuss the committee plans regarding construction of a track facility. They are members of the Quarterback Club and had concerns about the current concession stand that the club maintains. The concession stand is in need of repair and they wanted to know when or if a new one would be built. They were shown the current plan and time table for athletic fields and were asked to tell the committee what they felt should be included in the concession stand that will be part of the new track facility. Their biggest need is for sufficient electricity. They run at least two coffeepots, hot dog steamer, popcorn machine and other items. They would like a water hookup in the concession stand as well. They suggested that, if a bare bones stand with adequate electricity and water was provided, the Quarterback Club would furnish the inside. It was noted that restrooms will be included as part of the concession area. They asked to be kept apprised of the plans and any other way they could help.

On a motion from D. Miller, seconded by T. Koenig, the committee unanimously voted to adjourn at 9:50 P.M.

Last Updated: February 2, 1998 by Wayne Morrison