Merrimack School District
Planning & Building Committee

Minutes
September 10, 1996

Present: D. Miller, J. Flis, S. Heinrich, W. Morrison
Excused: T. Koenig, W. Oosterman

Chair Heinrich called the meeting to order at 7:30 PM.

Approval of Minutes

Updates as Needed

1. The clerk confirmed E-mail addresses for committee members. ( See revised committee list attached to minutes.)
2. Alternate/cancellation dates for all meetings were agreed upon as follows: 1996 - October 22, November 26, December 17. 1997 - January 28, February 18. S. Heinrich requested that all meetings, both regularly scheduled and alternate dates, be posted on one notice as soon as dates and meetings places were confirmed. He noted that T. Koenig had felt that twenty-four hours notice of meetings was not sufficient. S. Heinrich stated that twenty-four hours is all that is required by RSA Chapter 91 for a meeting to be legally posted and that this meeting had been legally posted. He indicated that one posting with all upcoming meeting dates should eliminate the issue of short notice. Agendas and minutes will be sent during the week before each meeting.
3. S. Heinrich reported that construction on the school additions is coming along.
4. S. Heinrich reported that Superintendent Jim O'Neil will be holding a meeting on athletic field development on September 26, 1996 at 7:30 PM at the high school in room E-112. PBC members, Tim Mayes, Joe Raycraft, MMS and MES PTO presidents, Scott Isabelle, members of the Track Task Force, Friends of Baseball and American Legion Baseball will be invited to attend. It was suggested that someone from the P.E. staff at both MMS and MES also be included. Pat McGrath of the Track Task Force was present and reported that the planned work on MMS and O'Neil fields had been delayed until the impact of the construction at those schools could be determined. It was noted that the architect will be asked to include the additions to the current AUTOCAD survey that the district has in order to generate exact measurements of the fields in question. D. Miller noted concerns about the play areas, location of playground equipment and parking areas at MES. All committee members agreed being sensitive to the needs and concerns of MES parents was important. It was suggested that the committee may want to develop a plan to improve the play area at MES and include it as part of the field development program. Another thing that might be included in the overall field development program is stairs to the lower field. P. McGrath reported that, at the very least, O'Neil field needs to be upgraded to be adequate for use by MES for both P.E. classes and recess. He also reminded committee members that one of the goals of the field development was to get a track while keeping all athletic fields at the "main campus". He suggested the following costs: $300,000 total cost of development and $45,000 to engineer all the fields. Public Service has given basic approval for the plans for field development. It was noted that moving O'Gara Drive is annually discussed and dismissed as both cost prohibitive and infringing on the Public Service right-of-way.
5. S. Heinrich reported that the School Board has unanimously agreed to the PBC recommendations on the C.I.P..

Other

W. Morrison asked for a decision about the committee having a WEB site. J. Flis felt that the committee should have its own home page with a link to the school district and town pages. He indicated that the school district has asked the technology committee to look into this and has not yet made a decision. On a motion from W. Morrison, seconded by J. Flis, the committee unanimously voted to have W. Morrison proceed with establishing a PBC home page on the WEB as long as there was no cost to the district.

Workshop: Goals & Objectives

Public Participation

On a motion from J. Flis, seconded by D. Miller, the committee unanimously voted to adjourn at 8:50 PM.

Last Updated: February 2, 1998 by Wayne Morrison